Fix event titles for room resource calendars

This page will help you setup fix event titles for room resource calendars.

By default events scheduled on the meeting room calendars in Exchange and Microsoft 365 will show the name of the organizer instead of the actual event title, for privacy reasons (see Microsoft KB here https://docs.microsoft.com/en-us/exchange/troubleshoot/client-connectivity/calendar-shows-organizer-name). To make the most of Valarea POD, you will want more descriptive titles. This is easily fixed through some administrative configuration via Powershell.

You can apply the fix through our automatic script or manually.

You'll need to create your room resources before you can apply the fix. For newly created room resources, you will need to repeat this process again.

Apply the fix with the automatic script

Download our script. Unzip the file and run "fix_room_calendars.bat". Select “Yes” to run as an administrator. When prompted, enter your Microsoft 365 credentials. The script will run automatically and your meetings will now use the event name.

or Apply the fix manually

  • Run the Azure Powershell or Azure Cloud Shell as an administrator.

  • Enter the following command: $UserCredential = Get-Credential

  • A dialog should popup asking for user credentials. Enter your login information.

  • Run the following command to connect to a Microsoft 365 session: $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

  • Then run: Import-PSSession $Session

If you see an error similar to this: Import-Module: There were errors loading in the format data file: Microsoft.PowerShell

You'll need to run these command: Set-ExecutionPolicy RemoteSigned

Press Enter , Y , and then run Import-PSSession $Session

Import-Module error example
  • Lastly, run the command: Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false -RemovePrivateProperty $false

This will allow Valarea POD to correctly retrieve an event's title and description for every room resource. Events scheduled on the room calendar will now show up in with the correct name. Private events will remain flagged as private.