How to create Room resources (office365)

Room mailboxes

A dedicated Room Account for meeting room display is suggested for large Organizations with multiple meeting rooms. Valarea POD support dedicated Room Resource confgiuration with o365 and Exchange on-prem.

Microsoft Official Documentation | Create and manage room mailboxes

Exchange one-tap to join configuration

This section outlines the steps for configuring your Room calendar service for one-tap calls with any AV providedr supported by Valarea POD (+30AV). One-tap calls are a function of Valarea POD whereby users can launch calls – such as MS Teams, Zoom calls, Cisco Webex, Google Meet, Bluejeans, GoToMeeting, and more...– with the tap of a button.

If you do not configure your Room calendar service as outlined in this section, Valarea Pod support a personal calendar transfer with Valarea App proximity credentials transfer.

To configure Exchange room resource for one-tap to join functionality, follow the instructions below.

1. Run the Windows Powershell application as an administrator. You can find this application by searching for Windows Powershell using the system search. Then, right-click the application icon and press Run as administrator.

2. When Windows Powershell is running as administrator, the first step is to log in to the Exchange account that manages the room resource using one of the relevant options below.

· If using basic authentication, type the following command and press the Enter key:

$UserCredential = Get-Credential

· If using multi-factor authentication, type the following command and press the Enterkey:

Connect-EXOPSSession [-UserPrincipalName -ConnectionUri <ConnectionUri> -AzureADAuthorizationEndPointUri <AzureADUri> -DelegatedOrganization <String>]

3. Next, we will load Cmdlets into Windows Powershell using one of the relevant options below.

· If using Exchange Online, type the following command and press the Enter key:

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

· If using Exchange Server (on-premises), type the following command and press the Enter key:

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -Credential $UserCredential -ConnectionUri http://<ServerFQDN>/PowerShell/ -Authentication Basic – AllowRedirection

4. Set the execution policy of the mailbox by typing the following command in Windows Powershell and pressing the Enter key.

Set-ExecutionPolicy RemoteSigned

5. Create a persistent connection by typing the following command in Windows Powershell and pressing the Enter key:

Import-PSSession $Session

6. Set the mailbox type to room by typing the following command in Windows Powershell, replacing [email protected] with your own mailbox address, and pressing the Enter key:

set-Mailbox -Identity [email protected] -Type room

7. Set the Add Organizer to false by typing the following command in Windows Powershell, replacing [email protected] with your own mailbox address, and pressing the Enter key:

Set-CalendarProcessing -Identity [email protected] -AddOrganizerToSubject $False

8. Set the mailbox to not automatically delete the body of the email invitation by typing the following command in Windows Powershell, replacing [email protected] with your own mailbox address, and pressing the Enter key:

set-CalendarProcessing -Identity [email protected] -DeleteComments $false

9. Set the mailbox to not automatically delete the meeting subject in invitations by typing the following command in Windows Powershell, replacing [email protected] with your own mailbox address, and pressing the Enter key:

set-CalendarProcessing -Identity [email protected] -DeleteSubject $false

10. Set the mailbox to auto-accept meeting invitations by typing the following command in Windows Powershell, replacing [email protected] with your own mailbox address, and pressing the Enter key:

Set-CalendarProcessing -Identity [email protected] -AutomateProcessing AutoAccept

11. Close Windows Powershell.